A printer is the peripheral that produces a paper version of any electronic document. Usually connected directly to a computer for home use however in offices most work via both network and local connections. Other printers found can print from memory cards, digital cameras and outside mediums.
Regardless of what type of document is being printed there are a few similarities in the process. Software sends data to the printer via a USB cord or wireless connection. These drivers are important in troubleshooting and will alert one to any problems that may occur. Data is stored in a “buffer” and once all information is received the printer will power up and start the actual printing process.
There are 2 foremost types available on the market, laser or inkjet versions. The first principally uses static energy collectively with a laser beam which projects the image onto the page for printing. In contrast to the manner of operation that lasers use, inkjet models use ink droplets sprayed through several little nozzles in order to create the images. This is in truth a quick method of explaining how both printers work.
Scanners operate much the same only in theory the process is reversed, documents read and then processed into data and sent on to the computer or relevant device. But this whole process is only possible by installation of the necessary drivers. Copiers are somewhat the same as documents are also “read”, the only difference being that scanners have a flatbed on which the document is laid horizontally while a copier needs the documents to be fed. But both offer the same type of service as documents can be duplicated or sent via fax or e-mail.
The plotter is regarded as a wide bed printer used in design offices for printing lined art or designs. The old pen plotters have become obsolete, replaced by these large inkjet or LED toner printers. Cutting plotters make use of knives to cut out a design onto paper or vinyl, popularly used for card makers and scrap booking.
In recent years scanners, faxes, printers and copiers have all been combined in one single machine. These are referred to as multi-function or all-in-one machines, eliminating the need to purchase four different kinds of office equipment. These models are more often than not the central hub of any office environment. Home models are also available and offer pretty much the same functionality.
The only obvious disadvantage is that most tend to be quite bulky and need regular maintenance. But the advantages are the ability to perform multiple tasks at once which translates into enhanced productivity. User friendly touch screen interfaces ensure that all command prompts are followed and an individual will be alerted immediately if there is a problem.
Various users can be linked to one machine at a time and privacy is guaranteed as each workers’ documents can only be accessed by entering a user specific code. As wonderful as these machines are when one goes on the blink an entire office can come to a standstill. Common problems encountered are paper jams, a document being unable to scan due to clarity or Wi-Fi networks being interrupted.
Thankfully these hiccups can be easily rectified without needing a technician. Clearing paper jams can be done by following detailed instructions found on the side of the machine. Scan sensitivity can be adjusted to accommodate the document; Wi-Fi settings may be a bit more involved and may require an IT employee to sort it out.
Replacing cartridges will have to be done by trained repair personnel. Alert are in place to warn one if ink levels are low. Most are done timorously so as to continue printing without delays.
With this active trouble shooting it is also possible for any software problems to be rectified via remote access. Most of the top branded machines have these advanced capabilities. Back up support is available on line and if a well known brand is purchased one is guaranteed a skilled technician within close proximity, available to fix your unit. A great printer would have advanced technologically over the past years and the front runners in design seem to be introducing innovative designs in a steady stream.
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